Firstly, what about trying to partner with a local hotel (the Holiday Inn next to the casino, Travelodge down the high street or similar) and get a reduced rate for the period of WCOAP? I"m sure APAT could bring in enough people to make it worthwhile for the hotel, although perhaps on an Easter weekend they don"t need any help filling their rooms.
I did suggest this to both Des and Tom and it"s something that will have to be looked at.
As you say, the hotels don"t seem to have any troubles filling their rooms so any discounts might be problematical but until you ask you don"t know.
The other "issue" is, of course, that APAT would
probably have to
guarantee a set number of rooms AND, quite possibly, pay in advance...and that"s going to be an issue.
THEN you"d be getting into APAT having to, effectively, sell those rooms on (presumably on a per night basis as not everyone would want to stay for the whole
two weeks 10 days) and that adds another layer of complexity and booking arrangements.
Is it doable...probably, but it"s not an easy matter when you get down to the nitty-gritty.
Perhaps, as I mentioned, we could start a Room Share / House Share board for not only the WCOAP but other events too?